Frequently Asked Questions
How much does camp cost?
The cost of camp varies depending on the type of camp session the camper will be signed up for. All prices are listed on this website and in our summer camp brochures. The cost of camp includes everything: food, programming, group picture, snacks, t-shirt, picture; your camper will not need any money at camp.
What are my payment options?
Full Payment may be made at the time of registration by Visa, Mastercard, Discover, or e-Check. $50 of the camp fee is non-refundable.
Flexible Payment Plan: An initial non-refundable $50.00 is required at the time of registration. Subsequent payments towards the cost of camp can be made at any time by logging into your Ultra Camp account and paying the desired amount. Church sponsorships can be given towards a flexible payment plan if the sponsorship is equal to or less than the remaining balance. The remaining balance of camp will be applied to the credit card or e-check on file if balance is not paid in full two weeks prior to camp.
A Monthly Payment Plan is also available. An initial non-refundable $50.00 payment is required at the time of registration. Subsequent monthly payments will be calculated on the camp session fee. Local church or camp sponsorships must be secured and entered at the time of registration. Sponsorship funds will be applied to the total balance, including the non-refundable $50.00 initial fee. Monthly payments will automatically post to your credit card or e-check account on the 15th of each month following the date of registration. Payments are calculated to be completed in full no later than two weeks prior to the beginning of the camp session.
What is your refund policy?
Refund Policy: $50 of the camp fee is non-refundable. To receive a full refund (less the $50 non-refundable fee), cancellations must be completed by 5:00 p.m. (Eastern) on the Friday that is at least one week prior to the opening day of your camp session. Cancellations can be made through your online account or by calling the Camp Registration Office at 423-929-9037. If you wish to cancel a registration and register into a different session, please call the Camp Registration Office at 423-929-9037. Your $50.00 non-refundable fee is transferable to a different session if you call. This is the only way to ensure the transfer of the $50 non-refundable fee.
No refunds will be made to campers who fail to show up on opening day. Should a particular session not receive an adequate number of registrations, the possibility does exist that the session may have to be cancelled. If this should occur, every effort will be made to notify the camper as soon as possible and placement into another session will be attempted. A full refund will be made if placement into another session is not possible.
All appeals regarding the handling of our Refund Policy must be made in writing to: CRM Registrar, 262 Bart Green Drive, Gray, TN 37615.
How do I register my camper for camp?
You can register your camper through this website from the Home or Summer Camp tabs, calling the CRM office at 423-929-9037 or Camp Lookout at 706-820-1163, M-F, 9-5 pm, or by calling Camp Lookout to request a mail-in form.
What do I need to send with my camper to overnight camp?
Upon registering your camper, you will receive an email with a detailed document of what to bring to camp, what not to bring, and all other logistics for your camper’s week. The most important items your camper will need to bring are: a day pack or bag of some kind, water bottle, rain jacket, swimsuit, a Bible, pillow and bedding (either a sleeping bag or twin sheets and a blanket), swim and shower towels, toiletries, plenty of shirts, pants, and undergarments for the week, sunscreen, sturdy shoes and water shoes (they must have backs), and clothes and shoes that can get muddy if your camper chooses to go caving. If you are unable to send any of the above items with your campers, Camp Lookout can provide them with prior notice. A full packing list can be found here.
Will my camper be properly supervised? (Camp Staff)
Your camper will never be alone by themselves, or be alone with only one other staff. Your camper will always be in a group, or with multiple Camp Lookout staff. There is a small camper-to-staff ratio, and all of our staff at Camp Lookout have been extensively screened through references and background checks. All Camp Lookout staff also have current First-Aid/CPR/AED certifications.
How can I send mail to my camper?
Receiving mail from home can be a real joy for your camper. Remember to send mail early.
Mail can be sent to:
3130 Highway 157
Rising Fawn, GA 30738
Consider preparing and sending along some self-addressed, stamped post cards for your camper to send home. Writing home can be fun, and it helps campers stay connected with home while at camp.
Emails can be sent to campers at firstname.lastname@example.org. Please limit your emails to one per day per sender, and include the camper's first and last name in the subject area of your email. Emails are checked Tuesdays – Thursdays around 11:00 a.m., printed, and delivered to campers. Time sensitive information should be sent the night before (for example, reminders for Wednesdays should be sent Tuesday night). Please note: campers will not have the opportunity to send reply emails.
Can my camper come with a group of friends? (Buddy Request)
Yes!!! In fact, we encourage campers (especially first-time campers) to come with a group of friends. Many church parents and childrens' directors coordinate with each other to have all of the same-age campers from their church who are going to attend Camp Lookout come together for the same week. Upon registering your camper, you can type the name of a ‘Buddy’ (another camper) that they would like to be in the same cabin with all week, and we will do our best to accommodate this.
What if my camper has food allergies?
We can accommodate all food allergies or special dietary needs at Camp Lookout, but we must know at least two weeks ahead of time if your camper will need special provisions. Our Kitchen Staff are ServSafe certified, as well as experienced with preparing food for campers with allergies. All efforts will be made to accommodate your camper’s medical and dietary needs, and we always have a registered nurse on site.
What if my camper has medications?
Every week of summer camp at Camp Lookout, we have a registered nurse with us for the entire week who dispenses all camper medications. If your camper has an epi-pen, rescue inhaler, or any other medical device that must be with them at all times, it will be given to their counselor. These items will “follow” your camper around all week with the staff members who stay with your camper. All other medications that are taken as needed or at certain times of the day will be secured in our infirmary with the nurse and will be dispensed according to the prescribed dosage at the indicated time.
What if my camper can’t swim?
At the start of the camp week, a swim test will be given to all campers wanting to swim in the deep end of our pool. Campers who pass will be given wrist bands to indicate that they're allowed in the deep end. Campers without those bands will need to swim only in the shallow end, but during swim times, we always have games and activities in the shallow end to maximize the fun and enjoyment of swimmers of all abilities.
What is Camp Lookout's payment plan?
When you register for summer camp, you will have the option to pay all at once, or by using one of two monthly payment plans. If you select the Flexible Payment option, after the $50 non-returnable fee, you may log into your UltraCamp account to pay part of or all of the total remaining cost up to the date of the registered camp. The Monthly Payment plan option divides the cost of the camp session (outside of the $50 non-returnable fee), and that total will be divided by the number of months until the start of your chosen camp session. You must pay with a credit card or e-check, and monthly payments will automatically post to your credit card or e-check account on the 15th of each month following the date of registration until the payment balance for your selected camp is paid in full. This service will provide options, flexibility, and ease for your summer camp registration. If you have questions about our payment plans, please contact our office at 706-820-1163.
What happens during the Friday afternoon closing ceremony?
We close out each week of camp with a short ceremony in the chapel at 2:00 p.m. on Friday afternoons. We'll sing a few songs, introduce the staff, and talk about what we did that week. We'll also have a slideshow running so parents can see some of the fun the campers had during the week (that slideshow will be available via a free link). We'll close with prayer, and then parents can check their campers out and head on home. Make sure to check the Lost & Found table on the chapel porch before leaving!
What if I need help paying for camp?
Church Sponsorships are available through many local churches. Please check with your church prior to completing your registration. If the church has established a charge account with the CRM Office, they will be able to give you their sponsorship code and the amount that can be subtracted from your total payment.
For Camp Need-based Sponsorships, parents must receive approval prior to completing the registration. Contact Camp Lookout at 706-820-1163 or email@example.com for information on this sponsorship program.