How to register
There are 3 ways to register: online, by phone, or by mail.
- Online registration is available here, or from the Camp Description Pages.
- Phone the registration office at 423-929-9037, M-F, 9am – 5pm
- Mail registration form to Holston Conference CRM, 262 Bart Green Drive, Gray, TN 37615. Full payment by check is required when mailing in registration. (To request a registration form, call Camp Lookout at 706-820-1163. You can also download a registration form by clicking the link at the bottom of the page.)
Camper health form, camper profile form, & authorization/consent form
All camper health and profile information can be completed in our secure online registration system. This information can be recorded at the time of registration, or at any time prior to the beginning of each camper’s session. In future years, parents/guardians will simply need to update any health changes from the previous year. Parents without online access can fill out a paper copy of the registration form and mail it in (call the Camp Lookout office to request a paper copy). Once that form is received, the health form, profile information sheet, and authorization/consent form pages will be emailed out in pdf form. Those forms can then either be filled out and uploaded to the camper's account or printed out and brought to camp at check-in. All three forms can also be downloaded by clicking the links at the bottom of this page.
Full Payment may be made at the time of registration by Visa, Mastercard, Discover, or e-Check. $50 of the camp fee is non-refundable.
Flexible Payment Plan: An initial non-refundable $50.00 is required at the time of registration. Subsequent payments towards the cost of camp can be made at any time by logging into your Ultra Camp account and paying the desired amount. Church sponsorships can be given towards a flexible payment plan if the sponsorship is equal to or less than the remaining balance. The remaining camp cost balance will be applied to the credit card or e-check on file two weeks prior to camp.
A Monthly Payment Plan is also available. An initial non-refundable $50.00 payment is required at the time of registration. Subsequent monthly payments will be calculated on the camp session fee. Local church or camp sponsorships must be secured and entered at the time of registration. Sponsorship funds will be applied to the non-refundable $50.00 payment and to the ending balance. Monthly payments will automatically post to your credit card or e-check account on the 15th of each month following the date of registration. Payments are calculated to be completed in full no later than two weeks prior to the beginning of the camp session.
Early Check-in Option: All camp sessions begin on Monday 9:00 – 10:00 a.m. and end Friday with a 2:00 p.m. closing unless otherwise stated in the session description. Early Check-in is available for families who need to drop off their camper(s) on Sunday evening rather than Monday morning for a limited number of sessions. The fee for this service is $45.00 per camper. Campers can check in on Sunday evening at 7 p.m. An evening snack and breakfast are provided. Campers in the following sessions are not eligible for the early check-in program: A Taste of Camp, Junior High Service Week, and Celebration Camp.
Refund Policy: $50 of the camp fee is non-refundable. To receive a full refund (less the $50 non-refundable fee), CANCELLATIONS must be completed by 5:00 p.m. (Eastern) on the Friday that is at least one week prior to the Opening Day of your camp session. Cancellations can be made through your online account or by calling the Camp Registration Office at 423-929-9037. If you wish to cancel a registration and register into a different session, please call the Camp Registration Office at 423-929-9037. Your $50.00 non-refundable fee is transferable to a different session if you call. This is the only way to ensure the transfer of the $50 non-refundable fee. No refunds will be made to campers who fail to show up on opening day. Should a particular session not receive an adequate number of registrations, the possibility does exist that the session may have to be cancelled. If this should occur, every effort will be made to notify the camper as soon as possible and placement into another session will be attempted. A full refund will be made if placement into another session is not possible. All appeals regarding the handling of our Refund Policy must be made in writing to: CRM Registrar, 262 Bart Green Drive, Gray, TN 37615.
Buddy Requests can be made regarding cabin assignments. Buddies must be signed up for the same session and must be the same gender (limit of one buddy per camper). Make sure your buddy’s name on your registration form is the same as on their registration form. Note: a buddy request does not hold a space for the buddy. Registering together will help ensure placement in the same session.