How to register
There are 3 ways to register: online, by phone, or by mail.
- Online registration is available here, or from the Camp Description Pages.
- Phone the registration office at (423) 929-9037, M-F, 9am – 5pm
- Mail registration form to Holston Conference CRM, 262 Bart Green Drive, Gray, TN 37615 Full payment by check is required when mailing in registration
Camper health form, camper profile form, & authorization/consent form
The Camper Health Form and the Camper Profile Form have gone digital. For the Summer of 2018, parents will be able to complete their camper’s health and profile information into our secure online registration system. This information can be recorded at the time of registration, or any time prior to the beginning of your camper’s session. In future years, parents will simply need to update any health changes from the previous year. Parents without online access will continue to be able to complete camp registration, health, and profile information on the paper forms provided. The Camper Health Form is also available to download as a pdf below.
Full Payment may be made at the time of registration by Visa, Mastercard, Discover, or e-Check. $50 of the camp fee is non-refundable.
Flexible Payment Plan: An initial non-refundable $50.00 is required at the time of
registration. Subsequent payments towards the cost of camp can be made at any time by
logging into your Ultra Camp account and paying the desired amount. Church sponsorships can be given towards a flexible payment plan if the sponsorship is equal to or less than the remaining balance. The remaining balance of camp will be applied to the credit card or e-check on file if balance is not paid in full two weeks prior to camp.
A Monthly Payment Plan is also available. An initial non-refundable $50.00 payment is required at the time of registration. Subsequent monthly payments will be calculated on the camp session fee. Local church or camp sponsorships must
be secured and entered at the time of registration. Sponsorship funds will be applied to the non-refundable
$50.00 payment and to the ending balance. Monthly payments will automatically post to your credit card or e-check account on the 15th
of each month following the date of registration. Payments are calculated to be completed in full no later than two weeks prior to the beginning of the camp session.
Early Check-in Option: All camp sessions begin on Monday 9:00 – 10:00 a.m. and end Friday with a 2:00 p.m. closing unless otherwise stated in the session description. Early Check-in is available for families who need to drop off their camper(s) on Sunday evening rather than Monday morning for a limited number of sessions. The fee for this service is $40.00 per camper. Campers can check in on Sunday evening at 7pm. An evening snack and breakfast are provided. Campers in the following sessions are not eligible for the early check-in program: A Taste of Camp, Junior High Service Week, and Celebration Camp.
Church Sponsorships are available through many local churches. Please check with your church prior to completing your registration. If the church has established a charge account with the Camping Office, they will be able to give you their sponsorship code and the amount that can be subtracted from your total payment.
Camp Need-based sponsorships are available through camp lookout
For Camp Need-based Sponsorships, Parents must receive approval prior to completing the registration. Contact Camp Lookout at (706) 820-1163 or email@example.com for information on this sponsorship program.
Buddy Requests can be made regarding cabin assignments. Buddies must be signed up for the same session and must be the same gender (limit of one buddy per camper). Make sure your buddy’s name on your registration form is the same as on their registration form. A buddy request does not hold a space for the buddy. Registering together will help ensure placement in the same session.
Refund Policy: $50 of the camp fee is non-refundable. To receive a full refund (less the $50 non-refundable fee), CANCELLATIONS must be completed by 5:00 p.m. (Eastern) on the Friday that is at least one week prior to the Opening Day of your camp session. Cancellations can be made through your online account or by calling the Camp Registration Office at (423) 929-9037. If you wish to cancel a registration and register into a different session, please call the Camp Registration Office at (423) 929-9037. Your $50.00 non-refundable fee is transferable to a different session if you call. This is the only way to ensure the transfer of the $50 non-refundable fee. No refunds will be made to campers who fail to show up on opening day. Should a particular session not receive an adequate number of registrations, the possibility does exist that the session may have to be cancelled. If this should occur, every effort will be made to notify the camper as soon as possible and placement into another session will be attempted. A full refund will be made if placement into another session is not possible. All appeals regarding the handling of our Refund Policy must be made in writing to: CRM Registrar, 262 Bart Green Drive, Gray, TN 37615.
Donate to our camp sponsorship funds
An opportunity is provided at the time of registration to make a donation to the Camp Lookout Sponsorship Fund. The extra you add will help a child attend who otherwise could not come.